How to create a test from Test Manager?

How to create a test from Test Manager?

To create a test, follow the steps given below. 

Step 1 : create Test

1.Click on the “Test Manager” Tab and then click on the “Test” button.

2. Now click on the “Add” button which is on the right hand side of the screen.

3. Here, add all relevant details such as Test name, category, total no. of questions, marks etc.

4.Now click on “Next” to go to the next step. 

Note: A template refers to the format in which the test will show to the candidate. Select any one as per your preferences.

Step 2 : Test setting

In this step, you can customize the test settings according to your preferences. Below, you'll find explanations for each setting and its purpose 

1. Shuffle Question

  1. The Grouping feature enables the creation of sections within a subject, allowing questions to be organized by topics.

  2. The Shuffling option randomizes the order of questions for each candidate. You can choose the second option to randomize the question options.  Enabling this feature enhances security.

2. Test Options

  1. Mandate all question attempts: Enabling this option will make all questions mandatory. If this setting is enabled the students will have to answer all questions before submitting the test. 
  1. Show Marks/Points during test:  Enabling this option will make the marks against each question visible to the candidates.
  2. Integrate with web hooks for external tracking: Enable this option if you want to store test data on your internal database. A web hook will be linked to the test, allowing you to showcase results to candidates on your website.
  3. Show scientific calculator: Enable this option to provide candidates with a scientific calculator during the test. Use this option when your test contains questions that require the use of a scientific calculator. 
  4. Show alerts for empty responses:  Enabling this option will show a pop up notification to candidates if they have missed answering a question.
  5. Enable Do Not Disturb mode (DND) on mobile devices: Enabling this option will activate DND on the candidate’s mobile device. Once it is activated the candidate will not receive any notifications.
  6. Activity Log: Enable this option if you wish to generate a candidate's activity log. You can view this data from “status report” under the Report tab.
  7. Maximum question attempt: You can input the maximum number of questions a candidate has to attempt from the test. 
  8. Show Question options in Numeric: When you enable this setting, the options for each question will be displayed using numbers instead of letters. For example, instead of showing options as "A, B, C, D," they will be displayed as "1, 2, 3, 4."
  9. Allow back and forward navigation between questions: If you enable this option, candidates will have the ability to navigate both forward and backward between questions during an assessment. They can move to the previous question or the next question as they please. However, if this option is not selected, candidates will only be able to move forward to the next question and won't have the option to go back to the previous question.
  10. Support Multiple Languages for Interface Test: Enable this option if the test includes questions in languages other than the default language i.e English. Enabling it ensures that the system can properly handle and display questions to the candidates in various languages during the test.
  11. Show Default calculator: If you enable this option, a default calculator will be visible to candidates on the candidate portal while they are taking the test. Candidates will be able to use this calculator during the test to perform calculations as needed.
  12. Display Watermark with Student Enrollment Number: Enabling this option will result in the candidate's enrollment number being displayed as a watermark on the candidate portal. This feature allows for a more personalized experience for candidates, as their unique enrollment number will be subtly visible while they attempt the test. 
  13. Enable Offline Mode for Mobile Applications:  Enabling this option permits candidates to take the test even if they don't have a stable internet connection throughout the entire test duration. However, they will need internet access at the beginning of the test to initiate it and when they submit the test. This functionality is beneficial for candidates facing challenges with a stable internet connection. However, please note that this feature is exclusively available on the mobile app.
  14. Secure browser: Enabling this option activates the Secure Browser feature, an in-house browser designed for exam purposes. This browser provides the capability to prevent candidates from closing tabs or switching between tabs etc during the exam, thus minimizing the risk of cheating.
  15. Time left for submit (in min): This setting allows admins to specify the duration after which a candidate can submit the test. You need to indicate the minimum amount of time a candidate must spend on the test before being allowed to submit it
  16. Set Minimum Time Required Per Question: Use this option to establish the minimum amount of time that candidates must spend on each question before they can move on to the next one. This feature helps ensure that candidates allocate sufficient time to carefully consider and answer each question, promoting thoroughness and accuracy in their responses.
3. Time Setting: 

Under this setting you can adjust and modify Time - related configuration for this specific test. 

  1. Display Time Bound for Entire Test: The Candidate has to finish the test in between the allocated time frame. If this setting is disabled, candidates may take as much time as they need to finish the test.
  1. Choose Clock Format: This setting allows you to choose how the time is displayed during the test. You can opt to show the time in hours and minutes format (e.g., 1:30 for one hour and thirty minutes) or in minutes and seconds format (e.g., 90 seconds for one minute and thirty seconds).
  2. Sections: If you have added sections to your test, this setting will allow you to define the time limit for the candidate to complete each section. However the Flexible Section Switching option allows candidates to switch between sections freely. You can further make any section mandatory to attempt. 
  3. Sections that are optional should be defined: Enabling this option allows candidates to select which sections they want to attempt from a test that contains multiple sections. For instance, if there are four sections in total and the instruction states "Candidate can do any two out of 4 sections," it means that candidates are only obligated to complete two sections of their choosing from the available four sections. This functionality will only be available if you have selected the Flexible Section Switching. 
  4. Provide Descriptive Instructions for Each Section: This option allows you to provide specific instructions for each section of the test. You can either select from instructions that have been previously added or create new instructions from a dropdown menu. This feature allows you to customize guidance or directions for candidates based on the content or requirements of each section of the test.
  5. Show Specific Sample Question for Each Section: This option allows you to show a sample question to candidates before they begin the test. You can choose a specific question from the dropdown menu to be displayed as the sample question. This feature allows candidates to familiarize themselves with the format and style of the questions before starting the actual test.
  6. Set Topic-Wise Attempt Limits for Students: You can define the attempt limit for each section/Topic. You also have the option to allocate marks for each Section/Topic.  
  7. Set Individual Time Limits for Each Question: Enabling this setting will distribute the allotted time equally among all questions within the section. This option automates the process of assigning time to each question, rather than requiring manual assignment of time limits for individual questions.

4. End Test Setting:

This setting allows you to customize messages, scores to be displayed after submission of the test by the candidate

  1. Custom Message - Show Personalized Message: This option enables you to include a personalized Pass/Fail message that will appear to the candidate once they have submitted the test. You can specify the minimum score or percentage required to pass the test. Depending on whether the candidate's score meets or exceeds this threshold, the system will display the appropriate message that you have predefined.
  1. Display Message Upon Submission: This feature allows you to include a message that will be displayed to the candidate immediately after they submit the test. The message can be customized and can contain any desired content, such as a simple "Thank you for submitting the test" message or any other instructions you wish to convey to the candidate.
  1. Set Score ( Set Minimum Passing Percentage ): You can enable this option to set the minimum marks or percentage required to pass the test.
  • To set overall or subject wise passing score or percentage(%):

From the first dropdown you can choose whether to set the passing score or percentage for each subject individually or for the test overall. 

If you select "subject," you'll be able to set different passing scores or percentages for each subject within the test. This allows for a more granular evaluation of the candidate's performance in each subject area.

If you choose "overall," the passing score or percentage will apply to the entire test, regardless of the individual subject scores. This provides a single threshold that the candidate must meet or exceed across all subjects to pass the test.

The second dropdown menu gives you the option to choose whether the passing score should be defined in terms of marks or as a percentage.

If you select "marks," you'll specify the exact number of marks that a candidate needs to achieve in order to pass the test.

If you choose "percentage," you'll set the passing score as a percentage of the total marks available in the test. Candidates must achieve this percentage or higher to pass the test.

  1. Feedback:

This feature allows you to gather feedback from candidates who have completed the test. By enabling it and selecting a feedback template from the dropdown menu, you can include a feedback questionnaire in the test. After candidates finish the test, they will be presented with this feedback questionnaire to provide their input. You can create a customized feedback template from the candidate panel under the admin settings.

5.    Generate Rank: 

This set of options pertains to the ranking system for candidates appearing in a test:

  • Generate Rank: This feature facilitates the calculation of candidate ranks based on their test performance. This can be done either automatically by the system or manually by admins

  • Automatic: If you select “automatic” from the dropdown , the system calculates and assigns ranks to candidates without any manual intervention from admins. This streamlines the process and saves time.

  • Manual: If set to “manual”, admins must generate ranks themselves using the Test Manager interface. This involves navigating to the Test Manager, selecting the desired test and then choosing the "Generate Rank" option from the three dots.

  • Rank Evaluation - Allow/Disallow Duplicate Ranks: This determines whether candidates can have the same rank if they achieve identical scores. If set as "Yes", candidates with the same score may share a rank. If set as "No", each candidate will have a unique rank, even if their scores are the same.

  • Skip Rank After Duplicate: This option comes into play when duplicate ranks are disallowed. With this setting, if there are duplicate ranks, the subsequent rank is skipped. For instance, if two candidates tie for first place, the next candidate will be ranked third instead of second.

6. Test Attempt and Resume: 
This setting allows admins to specify whether candidates are permitted to attempt the entire test multiple times and how many times they can resume the test. Admins can set a predefined attempt count, which determines the maximum number of times a candidate can take or resume the test. This feature offers flexibility in managing test attempts and ensures that admins can enforce specific policies regarding test retakes.

  • Multiple attempt: 

Allow Multiple Attempts for Entire Test : This option enables admins to permit candidates to take the entire test multiple times.

Number of attempts: Admins can specify the maximum number of attempts allowed for the test.

Rank generate based on test attempted: This option allows admins to generate ranks based on the test attempt.

Attempt Number(If any): If admins want the rank to be generated based on a specific attempt, they can specify the attempt number here. For example, if candidates are allowed three attempts and admins want the rank to be generated based on the second attempt, they would enter "2" in this box.

  • Test Resume: 

Enable Test Resumption After Stopping : Admins can enable this option to permit candidates to resume tests. 

Number of attempts :  In this field, input the maximum number of times a candidate can resume the test after stopping. For example, if the candidate is allowed to resume the test twice, enter "2" in the box. If the candidate stops the test after using all allowed resume attempts, they won't be able to resume it further, and the test will be locked. Admins can unlock the test from the test manager if needed.

  • FullScreen mode: 

Provide Full-Screen Mode Option During Test:

Enabling this option restricts candidates from closing the test window or switching tabs during the test to prevent cheating. They will receive warning notifications if they attempt to do so.

Your preferred browser mode will be used to display candidates:

Normal mode : In this option, the browser remains in normal mode, allowing candidates to see other tabs but preventing them from opening them. They will receive warning pop-ups based on the number of attempts allowed. If the allowed attempts are exceeded, the test will be locked.

7. Optional Break: 
This setting enables candidates to pause the test and take breaks as needed.

  • Allow Candidate-Initiated Breaks: This setting will allow candidates to initiate these breaks while taking the test and then resume the test from where they left off after their break.

  • Optional Break Duration(in min): This setting allows you to specify the duration of optional breaks that candidates can take during the test. For instance, if you set a 10-minute optional break, candidates must resume the test within 10 minutes after taking the break.

  • Skip Break: Enabling this option allows candidates to choose to skip optional breaks during the test. If a candidate decides to skip a break, they can continue with the test without taking the allotted break time.

8. Bio Break setting:

Allow Breaks for Biological Needs: This setting allows candidates to take breaks during the test to attend to biological needs such as using the restroom and then resume the test afterward. 
  1. Number of allowed Bio Breaks: This specifies the maximum number of bio breaks that candidates are permitted to take during the test.
  2. Enable Bio Break After (in minutes): This setting determines the time duration after which candidates are allowed to take bio breaks. For example, if set to 10 minutes, candidates can take bio breaks only after the first 10 minutes of the test.
  3. Bio Break Interval (in minutes): Here, you define the duration of each bio break. For instance, if you set it to 5 minutes, each bio break will last for 5 minutes.
  4. Bio Break would be: This setting allows you to decide whether bio breaks are included in the test duration or considered as extra time. If set to "part of exam," bio breaks are included in the total test time. If set to "extra time," bio breaks are added on top of the test duration.
9. Report setting: 

  1. Test Taker Report:
  1. Show Detailed Performance Reports: This option allows you to decide whether to display a detailed performance report to the candidate after they finish the test. If enabled, candidates can view their performance report immediately upon completing the test.
  2. Treat Negative Scores as Zero: Enabling this setting ensures that any negative scores obtained by the candidate are treated as zero. If a candidate receives a negative score for any portion of the test, it will be recorded as zero instead of reflecting a negative value.
10. Whitelisted Website (open book test):

This feature allows administrators to specify websites that candidates can access during the test. For instance, if a candidate needs to refer to a Wikipedia page, adding the URL to the designated box will display the link on the candidate's test panel, enabling candidates to navigate to that page directly. Similarly, you can use the add another referral button to add more URLs

11. Permitted Application:

To activate this setting, you need to provide us with a list of applications that candidates are permitted to access during the test. Our development team will then configure your account accordingly, and the specified list will be available in a drop-down menu. From this menu, you can select the apps that candidates are allowed to use during the test.

Step 3 : Add Questions: 

On Step 3 you will need to add questions to your test. There are 3 ways in which you can add your questions 

1. Select Question: 

This feature enables you to choose questions from the question bank. The question bank contains questions that you may have previously added for another test or from the "Question" tab. You can utilize this option if you wish to incorporate previously added questions into the current test.

2. Import from xls:

You can utilize this option to efficiently upload questions in bulk using an Excel sheet. By importing an Excel sheet, you can add multiple questions at once, streamlining the process and saving time. To import questions using excel follow the steps below:

1. Click on the “import from xls” button
2. Then Click on the “sample File” button
3. An excel sheet will download. You can edit this file and add questions as per your requirement. 

3.  Add Questions.
This option allows you to manually add questions, which is particularly useful when you need to include a small number of questions, typically around 2 to 3, into your test. 

Step 4 : Publish

From here you can publish the test that you have created. Add details such as start & end date, Start & end time etc.

  • Publish Test: 

Activate the "Publish Test" toggle button to make your test available for candidates. However, please note that the test will not be visible to candidates until you assign it to a candidate or group/ groups.

  • Start date / End date:

Specify the start and end dates for the test. This will determine the duration during which the test will be available to candidates. 

  • Start time / End time:

Specify the start and end time for the test. These indicate the login window, allowing candidates to log in anytime between the specified start and end times. Once logged in, candidates have the duration of the test to complete it, regardless of the login time. For instance, if the test duration is 1 hour, with a start time of 10 am and an end time of 11 am, candidates can log in anytime between 10 am and 11 am and will have 1 hour to complete the test. However, they will not be able to start the test after 11 am.

Note: The system follows the 24 hour clock format.

  • Restricted Time: 

Enable this option if you require candidates to initiate the authentication process at a designated time. Specify the start time in the provided box. If a candidate fails to begin the authentication process at the specified time, they will not be able to proceed with the test.

  • Entry restricted: 

Enable this option if you wish to restrict candidate login after a specific time. You can specify this time in the "select time" box. For instance, if the test starts at 10 am and the entry restricted time is set for 10:15 am, candidates will be unable to begin the test after 10:15 am.

  • Allow Extra Time: 

Enable this option when you intend to provide additional time to candidates taking the test. The extra time granted will be added to the original test duration. For instance, if you allow 10 minutes of extra time and the test duration is 60 minutes, candidates will have a total of 70 minutes to complete the test.

Step 5 : Assign Test

Admins have three options for assigning tests to candidates. They can either send test links via email, embed the test on their website, or assign the test to a specific group or product.

  1. Active Link: Activate this option to share test link to candidates via email or embed the link on your website

  1. Assign test to candidate: To assign candidates, admins can add email IDs of the candidates manually or upload an excel file. To upload using excel, Download the sample file, enter the candidates email IDs and upload this file. 
  2. Now Check the “Want to notify candidates via email” box
  3. Click on “assign and send email” button to assign & share the test links with the candidate 
  4. To add candidates manually:
  5. In the box add the email IDs of candidates separated with a comma (,) . 
  6. Now Check the “Want to notify candidates via email” box
  7. Click on “assign and send email” button to assign & share the test links with the candidate
  1. Add Test link to your website:  Admins can use this option if they want to add the test link to an external website. When candidates click on this link, they will be directed to the Think Exam candidate panel, where they can access the test. To do this, administrators just need to copy the provided URL and paste it onto the external website where they want the test link to appear.
  1. Embed test on your website:  Admins have the option to integrate the test directly into their website. The test will be visible and accessible to candidates through the website's interface. To implement this, admins might need assistance from their technical team to configure the option properly. They can copy the provided embed code and paste it into the appropriate section of their website's code to enable this functionality.
  1. Access Code:  This option allows admins to give access to the test via access codes. This option can be used to add another layer of security. To only allow candidates to begin the test who have access codes. 
  2. Guest User: With this option, admins can specify how many candidates will be allowed access to the test. For instance, if the quantity is set to 100, then up to 100 guest users can access the test using the provided access codes. Each candidate will have a unique access code. To facilitate this process, admins can click on the "generate" button to export the access codes ( Admins will need to share these codes with the candidates.)
  1. Registered User: This option can be sure to allow candidates of the assigned group to access tests with access codes. 
  1. Common code: This option allows you to create a common access code. Which the admins can share with candidates. All the candidates will have the same access code.
2. Assign to Group:
This option enables admins to assign the test directly to one or multiple groups. Within the "candidate tab," admins can create a group, which serves as a designated collection for candidates from the same batch. They have the flexibility to assign the test to either a single group or multiple groups as needed.
3. Assign to Product: 
Admins have the option to use this option when they want to assign the test to a specific product. These products can be either test series or courses. To create a product, admins can navigate to the "product" tab. 

Step 6 : Create Certificate

Admins can enable the “certificate” button to generate certificates. You can either select the automatic option to generate and share certificates with the candidates or select the manual option. By clicking on the “next” button you can customize the selected template as per your preference. You can add customizations such as adding your brand’s logo, watermark etc.

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